How can managers ensure that ghost employees do not receive paychecks?

Ensuring that ghost employees do not receive paychecks is critical for maintaining the integrity of a payroll system. The most effective way to achieve this goal is through a biometric attendance system. Such systems require unique physical characteristics (like fingerprints or facial recognition) for clocking in and out, which eliminates the possibility of employees clocking in for individuals who are not present. By mandating the use of this technology, managers can ensure that only those employees who are actually present and working are accounted for during payroll processing.

Distributing paychecks directly may give a sense of control over who is receiving them, but it does not adequately address the possibility of ghost employees being on the payroll in the first place. Reviewing payroll regularly is certainly a good practice, but it would only identify issues after they’ve occurred rather than prevent them proactively. Conducting exit interviews can provide insight into employee satisfaction and retention but does not contribute to monitoring attendance or payroll accuracy. Therefore, implementing a biometric attendance system stands out as a comprehensive solution to effectively mitigate the risk of ghost employees receiving pay.